Horizon Recruitment is currently working with a well respected, local legal services firm to find a detail-oriented Billing Specialist to join their finance team. The Billing Specialist is responsible for the prompt and precise handling of the firm's billing processes, including verifying and processing invoices for payment. This role requires a deep understanding of billing procedures and a keen eye for detail. With strong analytical skills and effective communication abilities, the Billing Specialist plays a crucial role in fostering positive relationships with both internal teams and clients.
Responsibilities:
- Prepares and send out all client invoices for the firm.
- Reviews and adjusts time entries submitted by lawyers and legal assistants.
- Provides support for bill review as needed.
- Modifies invoices based on client feedback.
- Allocates trust funds as directed by the legal team.
- Handles write-offs in accordance with firm policies.
- Processes complex billing tasks efficiently, including multi-matter invoices, discounts, split-party billing, and electronic bill preparation.
- Creates and reviews monthly Work in Progress (WIP) reports.
- Identifies and communicates any tax-related issues to the relevant accounting team member.
- Coordinates file opening processes, including updates to billing contacts, bill codes, and other relevant details.
- Addresses client inquiries and issues via email and phone, as well as requests from various firm members.
- Manages the billing cycle and associated tasks to ensure timely delivery of invoices.
- Maintains thorough documentation of the billing process.
Requirements:
- At least 3 years of prior experience as a billing clerk or specialist.
- Experience working in a legal environment.
- Completion of a post-secondary program or degree in accounting or a related field.
- Strong proficiency in Microsoft Office, especially Excel and Word.
- Exceptional client service skills with the ability to build positive and collaborative relationships, both internally and externally.
- Capable of managing multiple priorities effectively.
- Detail-oriented with a proven ability to swiftly identify and resolve issues.
- Previous experience using Acumin is an asset
Rewards:
$65,000 - $70,000 depending on experience
**Only candidates eligible to work in Canada will be considered**
Horizon Recruitment Inc. is a specialized recruitment and search firm with two complimentary practice areas: Finance & Supply Chain